Please read The Mirror Foundation's Terms and Conditions carefully before submitting your online booking form. By applying for a placement, directly or through a third party, you have agreed to the following Terms and Conditions.

You will be required to sign a waiver form, and our Child Protection Policy document, at orientation. A copy of each document is attached to the end of this article, for reference only.

The terms and conditions below are mainly common sense, but have been created so that there is no ambiguity about our policies regarding pickups, requirements, refund policy, dismissal policy, and rules. It also covers insurance liability and visas.


The volunteer is solely responsible for arranging and paying for their own travel, specifically including all airfares or other transport costs to and from the host country as well as any local transport costs other than those associated with scheduled work or otherwise agreed by The Mirror Foundation.

The Mirror Foundation will arrange to pick up volunteers on the day the programme is scheduled to begin, unless circumstances force alternative arrangements to be made, from

  • Arrivals by bus must organise their own transport to the guesthouse for the 11am pickup.
  • Volunteers arriving by air, after 5pm on the programme start date, must contact our staff for pickup options. You may have to spend the night at a guesthouse in Chiang Rai, then take a taxi to the foundation at 7.30am on the Tuesday - all costs are paid by the volunteer.
  • Volunteers arriving in Chiang Rai before their programme start date agree to meet at Baan Pordeedin guesthouse at 11am, for transfer to The Mirror Foundation. Any time changes for pickup are advised by email.

It is the responsibility of the volunteer to carry all necessary documents when travelling abroad.

The volunteer agrees to provide a photocopy, to be retained by The Mirror Foundation, of their:

  • insurance policy document;
  • passport information page;
  • visa stamp;
  • TM6 arrival/departure card.

While The Mirror Foundation may advise the volunteer on required travel documentation, The Mirror Foundation are not responsible for any supporting documents necessary for the volunteer's travel needs or other purposes.